Frequently Asked Questions
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A: To lend a knowledgeable, helping hand. Your event planner/manager is there to take the worry out of the daunting task of assembling the perfect event. Dream Weavers Events is there to act as an advisor, negotiator, and coordinator.
Let’s face it, in today’s busy world where no one seems to have enough hours in the day, your time is very valuable. It's our job to lighten your load… or take it away altogether! You may not have the time, resources, experience, or inclination to organize your own event. We are here to leave you the time to enjoy the excitement, get enough sleep, and most importantly, enjoy yourself at your event!
Your events planner will know what is going on every step of the way - who to call for all of your needs, help you to maximize your budget by negotiating aggressively, monitor your vendors, be there to ensure that everything runs smoothly and act as the point of contact to keep your schedule (and your mind) clear!
A: It is up to us to plan and manage your event. That includes generating ideas to create the event, developing timelines and production schedules, selecting and securing appropriate suppliers for all components of the event, coordinating with your vendors, overseeing the execution of the event, and wrapping up the event at its conclusion.
A: Planning an event can be a very rewarding experience when well organized and properly executed! However, it is also incredibly time consuming, exhausting, and could really detract from you fully enjoying your event. It is something we advise you to consider carefully before taking on the challenge.
Dream Weavers Events recognizes all of these details and options, and we are pleased to offer consulting services for just this situation. A package can be designed to suit your various needs so that you have what you need when you need it.
A: When you are ready to interview for a planner, make a list before your meeting of all of the questions you have. Below is a list of suggestions to get you started:
- Can you work within our budget?
- Will you be able to give us a master plan from the announcements to the décor?
- Can you provide a list of locations that would suit our event size, style, and budget?
- Are you familiar with reputable florists, photographers, caterers, bands, and DJs within our budget?
- What are each of their strong points? (do they seem knowledgeable and passionate?)
- Will you review the vendor contracts and make recommendations?
- Are there any common ‘traps’ to be on the lookout for?
- Can you provide a rough timeline of who needs to do what when and how do you keep everyone on schedule?
- Are you able/willing to manage invitations, announcements, programs, etc. from wording to ordering, addressing, and distributing?
- Can you provide guidance on etiquette, hot trends, and proper event timelines?
- Will you organize delivery, arrival, setup, teardown, and specific details with vendors (preferred photos with photographer, music suggestions with DJ/band, food selections and service with caterer, etc.)?
- Will you be on-site to oversee the event?
- Will you meet with vendors to make the ideas and designs come to fruition when we are unavailable or unable?
- Do you make initial contact with vendors to check pricing and availability or do you give us a list to make the calls?
- What DON’T you help with?
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